The request for proposal is an important aspect of sales.
The interesting and documented content of an RFP is directly proportional to the probability increase of deal closing. The more detail you share, the better the impression you make on the customer and as a web development company, you gain more trust.

Thus, you look more convincing about the services you will be offering.

Whether you are going to assist a small business or a large scale enterprise, an RFP plays is a crucial element that clears up the doubts of the customers and provides them with a preview of how the task will be carried out, what resources will be involved, and what phases will lead to the completion of the project.

The length of the RFP can be variable depending on the conversation you have had with the clients. However, from a website design company, it must involve the following descriptions,

1. Plan of action - This involves the details of each phase that will lead the design and development.

This involves only the gist of a project plan that gives an idea of how each step will work and progress onto the other.

2. Management tools - This portion includes the tools that will lead the management and successful delivery of the project.

The tools may vary as per the companies but the work process and date must be documented to make the things look crystal clear.

3. Development team - This note includes the efficiency and timeline of the employees who will be working on it. This will help the customer know about the point of contact in every phase of website design and development.

Also, it will help to clear the schedule of the employees who will be working on the project.

4. Technology to be used- The RFP response must include the content management system that will hold the solution to the requirements of the clients and a brief description of other technologies and their usage.

5. List of deliverables - This section specifies the dates when a part of the project will be available or delivered.

6. Functionalities- As a web application development company, one must ensure to include the functionalities that will lead the development.

What features will be developed first and how everything will be co-dependent have to be documented in the RFP response. This assures the customer that his requirements will be fulfilled for every penny that he will be paying.

7.

Content migration - This is defined when the website development includes content migration from various reliable sources. But this should be referred in details so that both the parties agree on it and no legal issues shall be pound upon the website development agency.

8. Images and responsiveness - The RFP response must describe the source of images that will be displayed on the website. Also, specify the responsiveness of the site, images, and other developed elements.

9. SEO - The search engine optimization is an important aspect of website development.

Therefore, the assets must be documented in the response so that customer may make an informed decision.

10. API integration - If the requirements are complex then API integration and their cost must be documented in the response so that customer can pull up the sleeves for what is to come next.

11. Schedule and delays - Offering website design services involve a timeline and delays that must be mentioned so that preparation can be made from both the ends to be right on schedule.

12. Maintenance - Make sure to specify the maintenance cost and timeline along with warranty period so that the customer can compare it with the rest of the RFP.

Final say

The RFP response remarks an impact on the client and increases the chances of his approval with the business. Therefore, it is important to include the basics and fundamental details so that he is sure of what he will be dealing and also helps in the organised website design and development.